Event Budget Calculator
Estimate total event spend by combining fixed venue costs with per-guest food, beverage, and miscellaneous expenses. Add service fees and a contingency buffer to see a realistic total and per-guest target.
How to use this tool
- Event nameOptional label to identify the plan in your download or printout.
- Guest countEnter the number of attendees you expect. It drives all per-guest calculations.
- Event length (hours)Add the total hours the event runs to help estimate staffing and overtime needs.
- Venue, decor, entertainment, staffingInput fixed costs you pay regardless of guests—for space rental, design, performers, and labor.
- Food, beverage, extras per guestEnter per-person costs for catering, drinks, favors, or swag so the tool scales them by guest count.
- Service charge (%)If vendors add a service fee, enter the percentage so it's applied to the subtotal.
- Contingency buffer (%)Add a cushion for surprises. We'll tack this percentage onto the total budget.
Press Build budget to see the total cost, per-guest target, and a detailed breakdown. Reset clears all numbers.
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